AutoText in Microsoft Word

Microsoft Word offers a handy feature called AutoText, which can significantly improve your document creation efficiency. AutoText allows you to store and quickly insert frequently used text, saving you time and effort when working on documents. In this article, we'll explore how to use AutoText in Microsoft Word to streamline your workflow.

AutoText handles large chunks of text, and is stored with your Word template. AutoCorrect can replace a few characters with up to 255 characters of full text, and will be available across all your Office apps.

AutoText

Creating AutoText Entries

To create an AutoText entry:

  1. Select the text or content you want to save as an AutoText entry.
  2. Click on the "Insert" tab in the Word ribbon.
  3. Locate the "Quick Parts" dropdown in the "Text" group.
  4. Choose "AutoText" from the dropdown menu.
  5. A dialog box will appear. Enter a name for your AutoText entry in the "Name" field.
  6. Optionally, you can assign the AutoText entry to a specific gallery or category.
  7. Click "OK" to save your AutoText entry.

Inserting AutoText

Once you've created AutoText entries, you can easily insert them into your documents:

  1. Place your cursor where you want to insert the AutoText.
  2. Go to the "Insert" tab in the Word ribbon.
  3. Open the "Quick Parts" dropdown in the "Text" group.
  4. Select "AutoText."
  5. A submenu will display your saved AutoText entries. Click on the entry you want to insert.

Managing AutoText Entries

You can manage your AutoText entries, including editing and deleting them:

  1. Go to the "Insert" tab in the Word ribbon.
  2. Access the "Quick Parts" dropdown in the "Text" group.
  3. Select "AutoText."
  4. Choose "AutoText Organizer."
  5. In the AutoText Organizer dialog box, you can edit, delete, or organize your AutoText entries.

AutoText for Increased Productivity

AutoText in Microsoft Word is a valuable tool for anyone who frequently uses the same text or content in their documents. By creating and utilizing AutoText entries, you can significantly reduce the time and effort required to compose and format your documents, ultimately increasing your productivity.